How to Create a HTML Signature in the Roundcube Webmail Client


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Roundcube is one of the default webmail clients that come with your web hosting account. A very common question is how to use an HTML signature. This tutorial will walk you through the steps of creating and using an HTML signature. Please be aware that even though you may have set Roundcube to use an HTML signature, the reader of your email must be viewing your email using HTML in order to view any HTML-based formatting such as fonts, colors or images.

Login to Webmail – select and launch the Roundcube webmail client

In order to add an HTML signature, you need to edit an Identity within Roundcube. Click on SETTINGS in the top right hand corner, then click on IDENTITIES.

Select an existing identity or click on the PLUS sign at the bottom of the Identities column to create a new one.

Fill in the information for the identity of if necessary.

Click on SET DEFAULT in order to use this signature for that email address.

Underneath the SIGNATURE box click on HTML signature (you may need to scroll down to see the option).

Type in the text for your signature. If you have an image or other HTML options, click on the HTML button in the tool bar for the signature editor. This will allow you to enter HTML code. This is where you would add your images for your signature.

NOTE: Your image will need to be accessible via an HTML link. Upload the image to a resource where this can be accessed such as your web server. You can then use the link for your image to add it to your email signature.

Click on UPDATE to save your HTML code.
Click on SAVE in order to save your new signature. You should be able to see the graphics for signature in the preview window.

Next, click on Settings again and this time click on COMPOSING MESSAGES.

Make sure to click on the drop down box and select ALWAYS for COMPOSING HTML MESSAGES.

Click on SAVE at the bottom to save your signature

You will be able to see the HTML signature when creating new messages with the identity.

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12 Comments
  • Mr. A - Taqato
    Posted at 11:29h, 02 October

    How do I get an HTML code for image?

  • ajjay d kumar
    Posted at 20:27h, 07 July

    Thank you so much i was having problem in adding the image in my web mail but with your help i did it .

  • Aaron Phiri
    Posted at 10:56h, 01 August

    great work. i will be back

  • EMERSON SEBASTIAN S.A
    Posted at 10:57h, 20 September

    Thank you…

  • Victor Igborein
    Posted at 12:53h, 25 September

    Thank you so much. The information was so useful.

  • BHM BHM
    Posted at 21:20h, 03 November

    Thank you! This was just what I needed!

  • SAVE THAT SHIT
    Posted at 04:41h, 08 February

    Hi how I retrieve my account in roundcube

  • Elaine Slatter
    Posted at 12:50h, 30 April

    Thank you for this video. I've set up as you suggested and have the HTML signature as the default and set it so it shows "always", but am finding that it only shows up on new emails and not on the 'return' emails even though it is set up as 'always', both in compose and for the return. Any suggestions? Have I missed something? Thank you.

  • alex monyi
    Posted at 12:33h, 12 June

    Thank you

  • Daria Divinity
    Posted at 16:01h, 19 September

    Theres no 'html' in my edit bar as described at 3.15. how do i get this ? thanks

  • Arc. Iskil Kuye
    Posted at 21:12h, 15 November

    Hello. Hi. Thank you for this video. Please, how do I reduce the spacing between text in the signature section. my name and designation looks too far apart. I need no spacing between my designation and my name above. Thanks.

  • Tedi Spa Mental
    Posted at 04:46h, 02 February

    How to add hyperlink text in signature email?